Sage Pastel Cash Manager is a debtor’s management system that’s suitable for any business in any industry that seeks to optimise their debtor’s collection process. Unlike other products which tend to focus on the macro level, this is a hands-on practical system that automates the daily control of the debtor’s book. This module is only available while you have a valid Sage Pastel Cover contract.

If you run a debtors book, here are 5 Reasons you should run Sage Pastel Cash Manager

1. It’s a system designed to optimise the collections process
2. Up-to-date cash flow forecasts
3. Complete visibility as to how well the book is being managed
4. Reduce the cost of interest on overdue invoices
5. Save the time and frustration associated with debtors management

Hottest selling features:

• Easier to use than pen & paper
• Instant recons of outstanding balances
• Auto-email account recons to your overdue debtors
• Tracks all overdue invoices by reason code – identify and quantify reasons for overdue debt.
• Forecast your cash flow from debtors with accuracy
• Eliminate scribbled notes on the age analysis and excel spreadsheets – Sage Pastel Cash Manager means reports are always up to date and at your fingertips.
• Sage Pastel Cash Manager is a system that ensures continuity within the debtors dept

What does Sage Pastel Cash Manager do?

• Sage Pastel Cash Manager stratifies all outstanding invoices into clear reports -
• For every outstanding invoice you will know:
    a. Why it is outstanding
    b. When it will be paid
    c. What has been done to collect it
    d. What actions are still to be taken
• Sage Pastel Cash Manager then quantifies all of the above data into meaningful financial reports
• Gives you a menu of instant cash flow reports that are up to date and accurate
• Instant recons of invoices outstanding per aging category per debtor
• Calculates actual days outstanding per invoice, and tracks payment history automatically
• Keeps track of all calls made to debtors, and promises made – all at your fingertips
• Generates daily call back reports and action lists for follow-up

To download a brochure on Sage Pastel Cash Manager click here.

Sage Pastel has a powerful Reorder Assistant that, with minimum and maximum stock levels in your inventory items, will automatically create a list of items that need to be ordered. You can optionally change quantities and/or recommended suppliers and Sage Pastel will automatically create purchase orders.

The Inventory module is where you do most of your processing work if you purchase and sell goods. This module includes:

• The creation and maintenance of the inventory master file as well as related items.
• Inventory journals to adjust quantities and costs and/or enter opening balances.
• Purchases from suppliers and sales to customers.

Inventory Integration

When you process sales or purchase transactions, the system updates a customer control account or a supplier control account in the general ledger. To keep the general ledger in balance, the system needs to create a contra entry. The contra entry can happen in two ways, depending on whether you wish to integrate inventory into the general ledger:

No Inventory Integration - Sales transactions update an income statement sales account, and purchase transactions update an income statement purchases account.

Inventory Integration -The system maintains an inventory balance sheet account. This reflects the cost value of your inventory. The system creates additional general ledger transactions. For example, when you sell an item, the system moves the item's cost value from the inventory account to a cost of sales account. In some countries, the terminology for this method is "perpetual inventory".

Inventory Groups

You can use inventory groups for two purposes:

• To control inventory integration into the general ledger.
• To let you categorise your inventory into logical areas.

You must use inventory groups for integration, but you do not have to use them as categories.

An inventory group consists of a set of general ledger accounts. You link each inventory item to an inventory group. For integration purposes, you only need one inventory group. If you use the Setup Assistant to create a company, the system creates one or more inventory groups for you.

Inventory groups control the amount of detail you can see in the general ledger. For example, you can create one inventory group for all your inventory items. All inventory activity will update the same general ledger accounts. However, you may need to see some key inventory values separately in your general ledger. For example, if you pay royalties on sales of certain items, you may like to see them separately in the general ledger.

You achieve this by creating additional inventory groups, each of which contains its own set of general ledger accounts. This gives you the analysis you require. You also gain two additional benefits:

• You can see the financial implications of groups of inventory items in your business.
• You can use general ledger budgets to budget inventory activity and track performance of these groups.

Integration accounts do not have to be unique per inventory group - you can use the same account in one or more groups. You can therefore have many groups, all sharing the same sales account but using a different inventory account, or the other way around.

In fact, instead of analysing groupings of inventory in your general ledger, you may prefer to analyse them within your inventory system only. To do this, you also create additional inventory groups. However, you give each group the same integration accounts. This way, there is no inventory analysis in the general ledger. You then achieve your analysis by means of inventory reports, many of which you can run in inventory group sequence. These reports give you totals per inventory group.

Note that you can also use inventory categories for analysis, and theydonot contain general ledger accounts.

The Sage Pastel Business Intelligence Centre module is a flexible Excel-based financial reporting tool designed for small, medium and large enterprises.

Sage Pastel’s Business Intelligence Centre allows you to analyse your financial information in any way you wish. It dynamically links to Microsoft Excel where your information can be viewed and manipulated to give you greater insight into your business. You can either utilise many of the Business Intelligence Centre’s standard reports or create your own - either way you’re set to go beyond accounting.

Some of the standard reports include:

• Management Pack (in a variety of layouts)
  • Income Statement
  • Balance Sheet
• Sales Master
  • Sales Report - manipulate your sales data to see different views.
• Inventory
• Purchasing

The Sage Pastel Business Intelligence Centre has two modules available.

The Standard Module provides you with a pre-formatted, intelligent Excel reporting tool for your Pastel data. You can use the base of reports to create new reports or even write your own reports in Excel.

The Advanced Module provides a skilled IT user with a powerful and cost effective report writing solution, capable of delivering Excel reports from any ODBC compliant data source.

Business Intelligence Centre

Sage Pastel delivers way beyond accounting with the new Business Intelligence Centre.
Take a look at Sage Pastel’s new Business Intelligence Centre where you can view information that’s truly amazing!!

Demonstration Videos:
Management Pack    Dashboard    Sales Master

Sage Pastel’s Business Intelligence Centre allows you to look at your financial information any way you wish, and through the world’s most popular data manipulation tool – Microsoft® Excel.

At the click of a button, you can run reports that look like these:

• Management Pack (in a variety of layouts)
  • Income statement
  • Balance sheet
• Sales Master
  • Sales report - manipulate your sales data to see different views
• Inventory
• Purchasing

The Sage Pastel Business Intelligence Centre module is a flexible Excel-based financial reporting tool designed for small, medium and large enterprises.

Sage Pastel’s Business Intelligence Centre allows you to analyse your financial information in any way you wish. It dynamically links to Microsoft Excel where your information can be viewed and manipulated to give you greater insight into your business. You can either utilise many of the Business Intelligence Centre’s standard reports or create your own - either way you’re set to go beyond accounting.

Some of the standard reports include:

• Management Pack (in a variety of layouts)
  • Income Statement
  • Balance Sheet
• Sales Master
  • Sales Report - manipulate your sales data to see different views.
• Inventory
• Purchasing

The Sage Pastel Business Intelligence Centre has two modules available.

The Standard Module provides you with a pre-formatted, intelligent Excel reporting tool for your Pastel data. You can use the base of reports to create new reports or even write your own reports in Excel.

The Advanced Module provides a skilled IT user with a powerful and cost effective report writing solution, capable of delivering Excel reports from any ODBC compliant data source.

Business Intelligence Centre

Sage Pastel delivers way beyond accounting with the new Business Intelligence Centre.
Take a look at Sage Pastel’s new Business Intelligence Centre where you can view information that’s truly amazing!!

Demonstration Videos:
Management Pack    Dashboard    Sales Master

Sage Pastel’s Business Intelligence Centre allows you to look at your financial information any way you wish, and through the world’s most popular data manipulation tool – Microsoft® Excel.

At the click of a button, you can run reports that look like these:

• Management Pack (in a variety of layouts)
  • Income statement
  • Balance sheet
• Sales Master
  • Sales report - manipulate your sales data to see different views
• Inventory
• Purchasing

The Sage Pastel Software Developer’s Kit (SDK) allows developers to easily and seamlessly develop additional modules, front-ends and specialist imports and exports for Sage Pastel Partner.

Using the SDK, a developer can for example, create a specialised invoicing screen for a particular vertical market, and simply send the information to the SDK. The SDK will perform all the validations as if it was a normal Pastel invoice, and update all the relevant Sage Pastel files. Using the SDK ensures that the integrity of the data is maintained.

The Sage Pastel SDK must be used within an ActiveX compliant programming environment. Typical examples of such programming environments are the latest versions of Microsoft C++, Clarion, Delphi , Microsoft Office and Microsoft Visual Basic. A practical programming knowledge of these development languages is a pre-requisite when using the SDK.

The Sage Pastel SDK is compliant with Pastel Accounting 2004 through to 2009.

The Sage Pastel SDK license is sold on an annual subscription basis. This subscription is subject to your acceptance of the Pastel Developer’s License Agreement. Please contact Sage Pastel or your local Sage Pastel Business partner for more information.